When it comes to business data, every company wants to keeps theirs safe. However, it probably comes as no surprise that sooner or later you’ll have to migrate from your hard drives and servers to a secure cloud.
You might be asking yourself what kind of benefits there are for having your business utilise a private cloud. Apart from the fact that managing your own secure cloud can be nightmarish at best, you’ll be able to focus your employees on your company’s main objectives and increase their productivity.
By seeking out the proven cloud technology providers, you can leave your private cloud in the capable hands of industry experts. This will not only free up employee time but it will also give you peace of mind knowing that your valuable business data is safe and secure.
If you think it’s time to migrate your data to a secure cloud, we’ve got 4 important rules for you to follow.
- Go with a proven secure cloud technology provider
If you want a reliable private cloud provider you should look into companies with a proven track record and fantastic reputation. Companies who offer a variety of managed services are ideal, as they’re used to offering complete technological solutions for businesses of all sizes.
With that being said, you could also search through a private cloud comparison website in order to get a broad view of what’s available. This will enable you to really understand what kind of cloud technology you will get for a lower price and vice versa for a higher one.
Lastly, never believe everything that you’ll read online about private cloud providers. Always ensure that you see the security certifications of smaller cloud technology providers and ask for as many references as you need in order to feel confident about their expertise. We’re talking about the security of your valuable business data, so a little skepticism is necessary.
- Make a point about encryption
Encryption is a vital part of any secure cloud and the provider you decide to go with should have a strong system in place. While their encryption system will most probably be optimised for their private cloud network, you need to let it be known that you’ll require autonomous encryption privileges as part of the package.
Many businesses use software as a service (SaaS) for their operations and it’s vital to keep this as secure as possible. For example, if you’re using a cloud-based email system or a customer service management (CRM) system, such as Salesforce, you should not accept anything less than having Secure Sockets Layer (SSL) enabled.
- Stay vigilant about all your authorised cloud users
It seems obvious to remember to revoke the cloud access rights of employees who decide to leave your company. However, staying vigilant about who’s authorised to use your secure cloud shouldn’t stop there.
Think about all the changes that could occur in just a few months at your company. You may have a large staff turnover, you could totally reorganise your workforce, and certain individuals may be promoted or demoted.
No matter what kind of staff changes may occur at your company, you have to remember to stay on top of your secure cloud’s authorised user list. Having your employees update their passwords or other login information after big changes should be mandatory.
While this may seem like a challenging task for larger companies, staying protected against the danger of unauthorised access can never be something that you overlook.
- Train your employees to spot potential threats
Despite advanced encryption and having your secure cloud in the capable hands of industry experts, you can still find your data being exposed to threats. If you’re wondering how, it might be a surprise to learn that your own employees could be your biggest threat.
If an employee at your company becomes a victim of a phishing scam, your business data could be at serious risk. Any link contained in phishing emails may release malware into your system, which could in turn, compromise your private cloud.
However, protecting your company against phishing threats is easier than you think; as long as you train your employees to spot the warning signs. With these scams generating from parts of the world where English is not a first language, you will normally spot spelling mistakes and the email addresses used will not be official.
Train your employees to avoid clicking any links from emails that have these traits and then alert a manager or IT specialist at your company.
Choosing a private cloud provider is meant to keep your business data safe and help generate more productivity at your workplace. So, when you’re making the migration to a cloud just follow our 4 rules to stay secure, informed, and protected at all times.
If you’d like to learn how Saxons can take care of all your business’ IT needs, head over to our Managed IT Services page now for more information. Or, if you’d like help training your staff up to make the most of your IT systems and software, visit the IT Training Solutions page.