What to consider when your employees use Enterprise apps at work

Enterprise apps

There is no doubting that through BYOD policies and by employees using a number of apps, communication and collaboration can be improved, as well as providing a number of other benefits. However, as with all technology changes, there are several important factors to consider. A key area that businesses may be concerned about is security.

This article takes a look at some of the key factors that need to be taken into account if enterprise apps are being used for work.

App security

A desktop PC which is located in your office, where data is all in one place and is all transferred safely across a business network, is very different to a BYOD setup. For BYOD, employees can be in hundreds of locations, using multiple devices at the same time, accessing data and downloading apps via external networks. This can therefore be extremely nerve racking for managers and IT teams, due to the lack of control and access they have over these devices.

However, along with the growing popularity of apps in businesses, there has been the development of Mobile Application Management (MAM) which has become increasingly important to organisations with a much more flexible environment. MAM is software and services which enable IT staff to manage an employee’s device remotely, allowing a business to transfer required applications across to employees, as well being able to control any business data. MAM can also be used when an employee leaves the company, or if their device becomes lost or stolen.

There can still be issues with MAM, because an employee’s device can be used for both personal and business use. This means that there is a blurred line between what a company should have access to. There may therefore be some push-back from employees, who worry that they are being constantly monitored like Big Brother.

As a company, it is therefore important to put very specific policies in place to outline the use of personal devices at work and to describe what your business will need access to before BYOD is fully implemented. Work through these policies with employees to make sure they are happy and understand their privacy rights and what the company will have access to.

Scalability

Another consideration is the scalability of BYOD and apps being used. Before, IT teams would need to look after one desktop computer for each employee. With our multi-device culture, employees could now have a laptop, tablet, smartphone and even more, which can make it increasingly difficult for IT teams to keep track of devices assessing the businesses systems.

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This reemphasises the importance of software such as MAM, where devices can be monitored and managed much more effectively.

User uptake

The use of BYOD in businesses is increasing due to the use of consumer smartphones, tablets and other mobile devices. It has also been recorded that there is a 40 – 75% adoption rate, which is only set to increase.

Therefore, BYOD should be seriously considered and although security can be a daunting issue, banning BYOD from your workplace will rarely work. BYOD is the direction that many businesses are now taking.