5 Basic Computer Skills Every Employee Should Have

Basic Computer Skills - Laptop for work

No matter how junior or senior a role you might have at your company, knowing basic computer skills is vital in today’s technology-centric world. It’s easy to imagine that you and your colleagues are already adept with your computers, but it may surprise how often this isn’t the case.

Everyone has the potential to have gaps in their basic computer skills regardless of how long they’ve used a computer for. Failing to fully grasp the computer basics can severely impact productivity over time while also causing employees to become burdensome to others.


Obviously, this is just bad for business and professional reputations could also be tarnished if an employee doesn’t have the necessary computer skills to get them through the working day.

Thankfully, we’ve compiled 5 of the most essential computer skills that every employee should have at your company. Read on to ensure you and your colleagues are totally abreast with the computer basics or visit the Workplace blog page for more of our workplace related articles.

Company email clients

Work emails are probably the most vital form of communication in the business world as it’s convenient and each acts as a digital record. Yes, it’s highly likely that everyone in your office already has a personal email account on Gmail, Hotmail, or Outlook, but professional email clients can be different.

Each option out there will have their own subtle nuances and there are a multitude of options out there for companies to use. Some popular choices include Mail (Windows), Apple Mail (Mac), Thunderbird, Nylas Mail, Mailbird, eM Client, and many others. Take the time to learn your chosen client inside out and discover the features it has to offer.

The last thing you want to do is to send an unfinished draft email or accidentally add a customer’s email address to the junk mail watch list. If you have any doubts about your company’s email client then you should speak with a manager or HR employee to discuss a training session to get you up to speed.

Navigate search engines

We all turn to Google and other major search engines when we need to know something fast. But, what about when time is of the essence and you need to find out information without endlessly trawling through search results?  The key here is to learn the tricks that can make your search more specific and time efficient.

Most search engines have filters on the search pages that allow you to fine tune your search by time, location, relevance, and more. In addition to this, utilising a Boolean search string will allow you to search the internet for the most specific keywords in relation to your query.

Word processing applications

Without a decent word processing application, you may find it a little tedious and long winded to get your business documents created. Microsoft Word is by far the most popular choice when it comes to word processing but it can be a little overwhelming to a novice.

Take the time to learn how to create documents as well as how to use the spellcheck function, create tables, include headers and footers, and insert graphical elements. If you’re having trouble, the latest versions of many word processing programs usually have an easy to understand help section to give you all the advice you need.

Create spreadsheets

No office is complete without a spreadsheet application and some of them can be highly advanced. Thankfully, it’s not essential to know how to create an advanced spreadsheet if that isn’t a crucial element of your job. However, it’s great to know the basics and it doesn’t take long to learn the ropes.

Most reputable spreadsheet applications will have an inbuilt help function so you can learn all of the tricks they have to offer. Additionally, you’ll find a lot of valuable information online if you want to learn more about formulas, macros, and more. This is especially important if you’re likely to work with spreadsheets at some point in your career and want to make the most of them.

Computer security and privacy

Computer security is extremely important with so much important company data stored on computers. You should always remain vary of clicking links in suspicious emails or transferring work to or from a personal computer. It’s also vital that you remember to keep your software updated regularly and ensure that your passwords use mixed cases, numbers, and symbols.

Just make sure to speak with someone in your IT department if you’re still a bit unsure of the basic computer skills when it comes to IT security. Being responsible for a computer breach could cost your company a lot of important data and at worst it could cost you your job.

Do you need to get your employees through a basic computer skills course so they can stay productive and secure? Take a look at Saxons Training Facilities or contact us now to learn more about setting up your computer basics training day.