Why You Should Start Using Two Factor Authentication At Work


Your data is the foundation on which the efforts of your organisation are built. This is especially true if you work in an industry that requires you to operate and store important personal details such as income or medical information. It’s of the utmost importance that you preserve the safety of this data not only because it’s what’s best for your customers, but also because it’s what’s best for your business. Trust between you and your audience is vital if you want to keep your relationship a strong, happy one.

Now, there are some big-picture things you can do to help improve security in your organisation. Perhaps the best course of action is to implement managed IT services. This puts your company’s security in the hands of experienced professionals who can monitor your system to keep it safe from those who might be trying to access it without your permission.

However, there are other options to up security as well. One of the easiest to put into motion is two factor authentication. Don’t know much about it? Read on to learn more about what it is and how it can benefit your business on a daily basis.

What is two factor authentication?
two factor authentication


Two factor authentication is an extra layer of security that goes a bit further than the standard measures taken by most companies. Instead of the generally accepted user name and password on which many programs, hardware, and subscription based programs rely, two factor authentication adds in another level of authentication by requiring you to have something else in your possession in order to gain access.

What are some examples of two factor authentication?

This extra level of multi factor authentication can come in a variety of forms. Oftentimes you’ll be sent a one-time code that you need to input in order to continue using a program or site. These codes can be sent in a SMS to your phone or in an email. These codes will usually expire after a certain amount of time so they cannot be found floating around later.

Another common example of two factor authentication is one that is very familiar to those who have smartphones. Fingerprint identification that comes after you punch in a user name and password counts as two factor authentication.

Why should you use two factor authentication in your business?

Some people might think two factor authentication is a pain. Having to consult a message on a phone every time you want to login to something can feel unnecessary. But if it helps avoid a major network issue, the small hassle will be more than worth it!

The main reason for your organisation to use two factor authentication is that sometimes, even when you try to stress how important it is, your team members don’t always treat online security as importantly as they should. This laissez faire attitude can be displayed in a variety of ways, whether it’s being careless with writing down passwords and leaving them laying around or accessing your system’s network on an unsecured internet connection when away from the office. Two factor authentication adds that little bit of security that can make the difference even if somebody does manage to get their hands on key login information.

Similarly, it’s difficult for you to help drive home the importance of security to your customers. Implementing two factor authentication on the user’s end helps them keep their information under lock and key as well. You help them help themselves in a fairly non-invasive way.

Two factor authentication is important to your business for a variety of reasons. First and foremost is that it protects crucial data that could potentially harm your customers and clients. At a business level, one data breach could be all it takes for your customers to lose faith in you and decide to take their time, focus and resources elsewhere.

One way you can help avoid such issues is through two factor authentication. Whether you implement it on your company’s end, have your customers use it to access their own information, or both, adding multi factor authentication can be the difference between your precious data remaining safe and being stolen out from under you. Although your team might find this extra security measure to be unnecessary and annoying to start with, they’ll soon get used to it and think nothing of verifying their identity one extra little time before continuing. Consider adding two factor authentication to your organisation’s processes and systems today to increase the strength of your tech protection.